Event Name and Location: MLB at Rickwood Field: A Tribute to the Negro Leagues, Birmingham, Alabama​
Project Planning Phase: March 1, 2024 – June 13, 2024
Operation Duration: June 14, 2024 – June 21, 2024
Fleet Size: 60 Buses
Operational Staff: 80+
Constituent Groups: Fan and Staff Shuttle
Client: City of Birmingham and Major League Baseball

Project Overview

Vectour provided comprehensive fan and staff shuttle services for the City of Birmingham and Major League Baseball (MLB) during the MLB at Rickwood Field: A Tribute to the Negro Leagues event. This special event, celebrating the history and legacy of the Negro Leagues, attracted thousands of baseball fans and production staff. Over the course of a week, Vectour successfully transported over 8,000 fans and production staff to and from the historic Rickwood Field.

Objectives

The primary goal for this event was to provide efficient, safe, and reliable shuttle services for fans and production staff, ensuring smooth transportation operations and enhancing the overall experience of this historic tribute.

Challenges

• High Volume of Attendees: Managing transportation for over 8,000 fans and production staff required precise planning and coordination.
• Historic Venue: Navigating transportation logistics for an event held at a historic site with limited infrastructure.
• Stakeholder Collaboration: Coordinating with multiple stakeholders, including city officials, MLB representatives, and local transit authorities, to ensure smooth operations.

Solutions

• Comprehensive Planning:
• • Developed detailed transportation plans in collaboration with the City of Birmingham, MLB representatives, and local transit authorities.
  • Implemented efficient shuttle routes and schedules to accommodate the high volume of attendees, ensuring timely and convenient access to Rickwood Field.
• Fleet Management:
• • Deployed a fleet of 60 motor coaches to transport fans and production staff to and from Rickwood Field.
  • Ensured all vehicles were well-maintained and ready to provide reliable service throughout the event, with regular inspections and maintenance checks.
• Staffing and Coordination:
• • Managed a team of over 80 skilled drivers and operational staff to oversee transportation operations and provide on-site support, ensuring quick resolution of any issues.
  • Coordinated with local authorities and security personnel to ensure the safety and security of all shuttle services.
• Real-Time Communication:
• • Utilized advanced communication systems to provide real-time updates to drivers and operational staff, ensuring efficient coordination and response to any issues.

Results

• Efficient Transport Operations: Successfully transported over 8,000 fans and production staff, ensuring timely and reliable shuttle services throughout the event.
• High Participant Satisfaction: Delivered seamless transport services, resulting in high satisfaction among attendees and stakeholders, contributing to the positive overall experience of the event.
• Enhanced Event Experience: Contributed to the overall success of the MLB at Rickwood Field event by providing top-notch transportation services, enhancing the experience for all participants and attendees.